April 9, 2013

Dear AAO East/Est Members,

Spring has sprung and it is that time of year again to send out our official notice of our upcoming Annual General Meeting.  This year we shall be holding our AGM at the Canadian Museum of Civilization.  We will be fortunate to have a tour of the Archives and as Thursday evening is the night of their free admission to the museum we may also wish to take advantage of the opportunity.  The details are as follows:

Location: CMC, Salon des Cascades

Date: Thursday, May 9th

Time: 6:30pm to 8:30pm (AGM followed by tour)

Election of Executive Officers notification was provided in a previous post.

A copy of the Chapter Constitution proposed for the AAO East/Est to be voted upon at the AGM was distributed to Chapter members via the membership list. If you did not receive a copy of the constitution and believe you should have received a copy as a member please contact us at aaoeast@gmail.com.

The AAO East/Est has been operating under the Constitution of its predecessor body the EOAA (Eastern Ontario Archives Association).  The EOAA, in partnership with TAAG founded the AAO (formerly OAA).  The EOAA was never formerly a chapter of the AAO; rather it was an independent body.  Consequently, operating under the EOAA Constitution is problematic at best.  In accordance with the AAO Constitution, which requires each Chapter to have a constitution, a committee was established in 2011 consisting of Margaret Dixon, John Fotheringham and John Lund to write a constitution on the basis of existing AAO chapter constitutions and best practice.  The constitution was to be introduced at the 2012 AGM, however, given the uncertainty that arose out of the elimination of the NADP it was thought best to withhold any decision on the introduction of a new constitution at that time.

If you have any questions please email at aaoeast@gmail.com

Sincerely,

John D. Lund, President

AAO East/Est Chapter

Election of Executive Officers

AAO East / Est (the Eastern Ontario Chapter of the AAO)

Announces the Election of Executive Offices for the 2013-2014 Term 

This is the official announcement that elections for the executive offices for AAO East/Est are to take place on Thursday 9 May 2013 at the Chapter’s Annual General Meeting (AGM); thereby providing the required advance notice of 30 days.  All terms of office are currently for a one year period.  All positions on the AAO East  / Est Executive are open for election for the 2013-2014 Term; current executive members are standing for the following positions:

• President- John Lund
• Vice- President- Vacant
• Treasurer- Theresa Sorel
• Secretary- Dalton Campbell (currently Acting Secretary)
• Member-at-large (Communications Officer)- Candace Vanskiver
• Member at Large-Vacant

Anyone wishing to serve as a member of the executive must make their intention known or be nominated by someone and accept this nomination either by contacting the Nominations and Elections Chairperson by e-mail on or before Wednesday 8 May 2013 at 5 pm, or by presenting themselves for election at the AAO East AGM on Thursday 9 May 2013 when the Nominations and Elections Chairperson requests a call from the floor.  Persons wishing to stand for election and are unable to be at the AGM may do so providing  they have made their intention known to the Nominations and Elections Chairperson in adherence with the stated deadline.  In the case where there is more than one person nominated for the same position, there will be a vote by the members in attendance at the AGM.  

A description of the duties and role of the executive is available upon request.   All nominations, intentions and inquiries concerning the 2013-2014 election, should be directed to the Nominations and Elections Chairperson:  Margaret Dixon at: mjdxn@yahoo.com.    

The AGM will take place on Thursday 9 May at the Canadian Museum of Civilization, Ottawa from 6:30-8:30pm.  Further details to follow.        

 

Dated:  9 April 2013

Thanks for A Successful Charity Trivia Night!

Hi AAO East/Est Chapter members,

We had a wonderfully successful Charity Trivia Night and I would like thank all who came out!  I would like to give a special nod to members of the ACA Board who dropped in to take part.  The ACA Board was meeting with its committee chairs for their Spring P&P.  We appreciate the local support and their good company.

I believe our final total for the evening was $260.00, which will go to the Ottawa Food Bank.

For those who attended and noticed the cramp conditions of the reserved room at the Georgetown, we shall be investigating new potential locations to accomodate our max number of 25 for our Trivia Nights.  Our goal is to keep the participation number at a manageable level so as not to get too complicated to organize and fun for all.

Look for our next Trivia Night in the fall.  But before then don't forget to come out for the AGM May 9th, Canadian Museum of Civilization, Salon des Cascades, 6:30pm - 8:30pm (AGM followed by tour).

Sincerely,
John D. Lund, President
AAO East/Est Chapter