Thursday, May 8, 2014

The AAO Needs Your SUPPORT…
Donate items to this year’s Silent Auction!

May 29th - 30th the 2014 AAO Conference will be hosted by Durham Chapter in Oshawa, Ontario

We are looking for members to donate items such as (but not limited to): Artwork – Archival supplies – Baked goods – Books (related to the profession) – Hand crafted pieces (i.e. jewelry, knitted wares) Pottery – Gift Baskets (i.e. chocolate, wine, beer)

Funds raised from this auction will go to the AAO Shirley Spragge Education Fund, to encourage the continuing education of archivists in Ontario. Your donations are greatly appreciated. A donation to the silent auction would not only support this fund, but would honour the memory of a respected colleague. All items donated will receive a tax receipt.

If you have interested in donating to this year’s silent auction, please email Jacinda Bain at or Tracey Krause at

On behalf of the AAO 2014 Conference Silent Auction Committee

Shirley Spragge was an enthusiastic, dedicated archivist, well known in the archival community in Ontario and across the county. While she was most closely associated with Queen's University, she was involved in many other endeavours, including archival associations, historical groups, church archives, and university faculty work. In 1995, Shirley died from complications associated with lupus.


Monday, March 10, 2014

Archeion Workshop - April 12th at Carleton University

Are you interested in promoting your Archives content through Archeion, an online descriptive database provided by the Archives Association of Ontario?  An Archeion workshop is coming to Ottawa on April 12th, hosted at Carleton University.

What is Archeion?

Archeion brings together information about archives held by organizations all over Ontario.
Search Archeion to find records of businesses, individuals, families and organizations from all periods of the province's history. The archives described include photographs, diaries, minute books, church registers and municipal records.

When:  Saturday, April 12th, 2014 - 9:15 am to 12:15 pm
Where:  MacOdrum Library at Carleton University, Ottawa (1125 Colonel By Drive, Ottawa) *workshop will be held in Room 252

Topics to be covered include:
*        Overview of the benefits of having descriptions online
*        Introduction to Archeion & the new Archives Canada online services
*        Explanation of the essential elements of Rules for Archival Description (RAD)
*        Introduction to authority records for archival creators
*        Hands-on experience to learn how to share your descriptions and digital objects online

The workshop will be instructed by Archivist, Amanda Hill.

For more information on the location see: (Parking is available behind the library in P1)

Cost: Per workshop $65 + HST for AAO members and $95 per workshop for non-members. Minimum participation is 10 for this workshop with a maximum set at 18.

To register, please fill out the 'Events/Professional Development' section on this form<>, or call the AAO Office at 416.538.1650.

Please note: If the minimum participant number is not reached the workshop will be cancelled. Registered participants will be contacted by Tuesday, April 1st, 2014 to confirm the status.

Monday, January 6, 2014

Hello AAO East/Est Members,
The City of Ottawa Archives will be a regional host for the Canadian Archives Summit: Towards a New Blueprint for Canada’s Recorded Memory.  The AAO-Ee encourages all of its members to take this opportunity to have their say on the future of archives in Canada. 
The Summit will be held on Friday, January 17, 2014 from 8:00am to 5:00pm.  The City of Ottawa Archives will have two rooms for live streaming of the event.  There will be the opportunity to discuss the papers and presentations. Summaries of the discussions will be made and returned as feedback to the Summit.
The City of Ottawa Archives is located at 100 Tallwood Drive.  Room 115 (capacity 60) will provide the opportunity of discussion in English, while room 226 (capacity 17) will provide the opportunity of discussion in French.
For more information about the Archives Summit and to access background papers please visit the ACA website under the Advocacy tab,

To register your attendance at the City of Ottawa Archives please email John D. Lund at by Wednesday January 15th.

See you there!

John D. Lund, President

AAO-Ee Chapter

Sunday, October 27, 2013

Hello All,

 Once again our popular Charity Trivia Night is back:

 Save the Date! AAOEe fall Charity Trivia ~ Monuments and Melodies!

Thursday November 21 at 7:00pm.

Our trivia themes will be local (Ontario - East) monuments and melodies, in addition to some fun general pub trivia.

Play as a team or solo and test your local knowledge.  RSVP

We are making arrangements to host the Trivia Night at the Lunenburg Pub, which will afford us ample room.  Details to come!
Watch our facebook page, or blog,

P.S. Thank you all for your feedback from our last Trivia night.
John D. Lund, President
AAO East/Est
Trivia Teaser:  What prominent monument in Ottawa has a connection to Reykjavik? 
"Reykjavik Cabbie" - photographer: John D. Lund
"I'm thinking, I'm thinking! Give me a chance ..."

Tuesday, April 23, 2013

April 9, 2013

Dear AAO East/Est Members,

Spring has sprung and it is that time of year again to send out our official notice of our upcoming Annual General Meeting.  This year we shall be holding our AGM at the Canadian Museum of Civilization.  We will be fortunate to have a tour of the Archives and as Thursday evening is the night of their free admission to the museum we may also wish to take advantage of the opportunity.  The details are as follows:

Location: CMC, Salon des Cascades
Date: Thursday, May 9th
Time: 6:30pm to 8:30pm (AGM followed by tour)

Election of Executive Officers notification was provided in a previous post.

A copy of the Chapter Constitution proposed for the AAO East/Est to be voted upon at the AGM was distributed to Chapter members via the membership list. If you did not receive a copy of the constitution and believe you should have received a copy as a member please contact us at

The AAO East/Est has been operating under the Constitution of its predecessor body the EOAA (Eastern Ontario Archives Association).  The EOAA, in partnership with TAAG founded the AAO (formerly OAA).  The EOAA was never formerly a chapter of the AAO; rather it was an independent body.  Consequently, operating under the EOAA Constitution is problematic at best.  In accordance with the AAO Constitution, which requires each Chapter to have a constitution, a committee was established in 2011 consisting of Margaret Dixon, John Fotheringham and John Lund to write a constitution on the basis of existing AAO chapter constitutions and best practice.  The constitution was to be introduced at the 2012 AGM, however, given the uncertainty that arose out of the elimination of the NADP it was thought best to withhold any decision on the introduction of a new constitution at that time.

If you have any questions please email at

John D. Lund, President
AAO East/Est Chapter

Election of Executive Officers

AAO East / Est (the Eastern Ontario Chapter of the AAO)

Announces the Election of Executive Offices for the 2013-2014 Term 

This is the official announcement that elections for the executive offices for AAO East/Est are to take place on Thursday 9 May 2013 at the Chapter’s Annual General Meeting (AGM); thereby providing the required advance notice of 30 days.  All terms of office are currently for a one year period.  All positions on the AAO East  / Est Executive are open for election for the 2013-2014 Term; current executive members are standing for the following positions:

  • President- John Lund
  • Vice- President- Vacant
  • Treasurer- Theresa Sorel
  • Secretary- Dalton Campbell (currently Acting Secretary)
  • Member-at-large (Communications Officer)- Candace Vanskiver
  • Member at Large-Vacant
Anyone wishing to serve as a member of the executive must make their intention known or be nominated by someone and accept this nomination either by contacting the Nominations and Elections Chairperson by e-mail on or before Wednesday 8 May 2013 at 5 pm, or by presenting themselves for election at the AAO East AGM on Thursday 9 May 2013 when the Nominations and Elections Chairperson requests a call from the floor.  Persons wishing to stand for election and are unable to be at the AGM may do so providing  they have made their intention known to the Nominations and Elections Chairperson in adherence with the stated deadline.  In the case where there is more than one person nominated for the same position, there will be a vote by the members in attendance at the AGM.  

A description of the duties and role of the executive is available upon request.   All nominations, intentions and inquiries concerning the 2013-2014 election, should be directed to the Nominations and Elections Chairperson:  Margaret Dixon at:    

The AGM will take place on Thursday 9 May at the Canadian Museum of Civilization, Ottawa from 6:30-8:30pm.  Further details to follow.        

Dated:  9 April 2013

Thanks for A Successful Charity Trivia Night!

Hi AAO East/Est Chapter members,

We had a wonderfully successful Charity Trivia Night and I would like thank all who came out!  I would like to give a special nod to members of the ACA Board who dropped in to take part.  The ACA Board was meeting with its committee chairs for their Spring P&P.  We appreciate the local support and their good company.

I believe our final total for the evening was $260.00, which will go to the Ottawa Food Bank.

For those who attended and noticed the cramp conditions of the reserved room at the Georgetown, we shall be investigating new potential locations to accomodate our max number of 25 for our Trivia Nights.  Our goal is to keep the participation number at a manageable level so as not to get too complicated to organize and fun for all.

Look for our next Trivia Night in the fall.  But before then don't forget to come out for the AGM May 9th, Canadian Museum of Civilization, Salon des Cascades, 6:30pm - 8:30pm (AGM followed by tour).

John D. Lund, President
AAO East/Est Chapter