The AAO Needs Your SUPPORT…
Donate items to this year’s Silent Auction!

May 29th - 30th the 2014 AAO Conference will be hosted by Durham Chapter in Oshawa, Ontario

We are looking for members to donate items such as (but not limited to): Artwork – Archival supplies – Baked goods – Books (related to the profession) – Hand crafted pieces (i.e. jewelry, knitted wares) – Pottery – Gift Baskets (i.e. chocolate, wine, beer)

Funds raised from this auction will go to the AAO Shirley Spragge Education Fund, to encourage the continuing education of archivists in Ontario. Your donations are greatly appreciated. A donation to the silent auction would not only support this fund, but would honour the memory of a respected colleague. All items donated will receive a tax receipt.

If you have interested in donating to this year’s silent auction, please email Jacinda Bain at Jacinda.bain@ottawa.ca or Tracey Krause at tkrause@appleby.on.ca.

On behalf of the AAO 2014 Conference Silent Auction Committee

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Shirley Spragge was an enthusiastic, dedicated archivist, well known in the archival community in Ontario and across the county. While she was most closely associated with Queen's University, she was involved in many other endeavours, including archival associations, historical groups, church archives, and university faculty work. In 1995, Shirley died from complications associated with lupus.

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Archeion Workshop - April 12th at Carleton University

Are you interested in promoting your Archives content through Archeion, an online descriptive database provided by the Archives Association of Ontario?  An Archeion workshop is coming to Ottawa on April 12th, hosted at Carleton University.

What is Archeion?

Archeion brings together information about archives held by organizations all over Ontario.

Search Archeion to find records of businesses, individuals, families and organizations from all periods of the province's history. The archives described include photographs, diaries, minute books, church registers and municipal records.  http://www.archeion.ca/

When:  Saturday, April 12th, 2014 - 9:15 am to 12:15 pm

Where:  MacOdrum Library at Carleton University, Ottawa (1125 Colonel By Drive, Ottawa) *workshop will be held in Room 252

Topics to be covered include:

*        Overview of the benefits of having descriptions online

*        Introduction to Archeion & the new Archives Canada online services

*        Explanation of the essential elements of Rules for Archival Description (RAD)

*        Introduction to authority records for archival creators

*        Hands-on experience to learn how to share your descriptions and digital objects online

The workshop will be instructed by Archivist, Amanda Hill.

For more information on the location see: http://www1.carleton.ca/campus/. (Parking is available behind the library in P1)

Cost: Per workshop $65 + HST for AAO members and $95 per workshop for non-members. Minimum participation is 10 for this workshop with a maximum set at 18.

To register, please fill out the 'Events/Professional Development' section on this form<http://www.beckerassociates.ca/aao/forms/>, or call the AAO Office at 416.538.1650.

Please note: If the minimum participant number is not reached the workshop will be cancelled. Registered participants will be contacted by Tuesday, April 1st, 2014 to confirm the status.

Hello AAO East/Est Members,

 

The City of Ottawa Archives will be a regional host for the Canadian Archives Summit: Towards a New Blueprint for Canada’s Recorded Memory.  The AAO-Ee encourages all of its members to take this opportunity to have their say on the future of archives in Canada. 

 

The Summit will be held on Friday, January 17, 2014 from 8:00am to 5:00pm.  The City of Ottawa Archives will have two rooms for live streaming of the event.  There will be the opportunity to discuss the papers and presentations. Summaries of the discussions will be made and returned as feedback to the Summit.

 

The City of Ottawa Archives is located at 100 Tallwood Drive.  Room 115 (capacity 60) will provide the opportunity of discussion in English, while room 226 (capacity 17) will provide the opportunity of discussion in French.

  

For more information about the Archives Summit and to access background papers please visit the ACA website under the Advocacy tab, http://archivists.ca/content/canadian-archives-summit.

To register your attendance at the City of Ottawa Archives please email John D. Lund at john.lund@ottawa.ca by Wednesday January 15^th.

See you there!

John D. Lund, President

AAO-Ee Chapter

Hello All,

 Once again our popular Charity Trivia Night is back:

 Save the Date! AAOEe fall Charity Trivia ~ Monuments and Melodies!

Thursday November 21 at 7:00pm.

Our trivia themes will be local (Ontario - East) monuments and melodies, in addition to some fun general pub trivia.

Play as a team or solo and test your local knowledge.  RSVP aaoeast@gmail.com

!!!FUN PRIZES!!!
...
We are making arrangements to host the Trivia Night at the Lunenburg Pub, which will afford us ample room.  Details to come!

 

Watch our facebook page, https://www.facebook.com/pages/AAO-EastEst/209300655827038 or blog, http://aaoeast.blogspot.ca/.

P.S. Thank you all for your feedback from our last Trivia night.

 

John D. Lund, President

AAO East/Est

 

Trivia Teaser:  What prominent monument in Ottawa has a connection to Reykjavik? 

 

"Reykjavik Cabbie" - photographer: John D. Lund

"I'm thinking, I'm thinking! Give me a chance ..."

April 9, 2013

Dear AAO East/Est Members,

Spring has sprung and it is that time of year again to send out our official notice of our upcoming Annual General Meeting.  This year we shall be holding our AGM at the Canadian Museum of Civilization.  We will be fortunate to have a tour of the Archives and as Thursday evening is the night of their free admission to the museum we may also wish to take advantage of the opportunity.  The details are as follows:

Location: CMC, Salon des Cascades

Date: Thursday, May 9th

Time: 6:30pm to 8:30pm (AGM followed by tour)

Election of Executive Officers notification was provided in a previous post.

A copy of the Chapter Constitution proposed for the AAO East/Est to be voted upon at the AGM was distributed to Chapter members via the membership list. If you did not receive a copy of the constitution and believe you should have received a copy as a member please contact us at aaoeast@gmail.com.

The AAO East/Est has been operating under the Constitution of its predecessor body the EOAA (Eastern Ontario Archives Association).  The EOAA, in partnership with TAAG founded the AAO (formerly OAA).  The EOAA was never formerly a chapter of the AAO; rather it was an independent body.  Consequently, operating under the EOAA Constitution is problematic at best.  In accordance with the AAO Constitution, which requires each Chapter to have a constitution, a committee was established in 2011 consisting of Margaret Dixon, John Fotheringham and John Lund to write a constitution on the basis of existing AAO chapter constitutions and best practice.  The constitution was to be introduced at the 2012 AGM, however, given the uncertainty that arose out of the elimination of the NADP it was thought best to withhold any decision on the introduction of a new constitution at that time.

If you have any questions please email at aaoeast@gmail.com

Sincerely,

John D. Lund, President

AAO East/Est Chapter

Election of Executive Officers

AAO East / Est (the Eastern Ontario Chapter of the AAO)

Announces the Election of Executive Offices for the 2013-2014 Term 

This is the official announcement that elections for the executive offices for AAO East/Est are to take place on Thursday 9 May 2013 at the Chapter’s Annual General Meeting (AGM); thereby providing the required advance notice of 30 days.  All terms of office are currently for a one year period.  All positions on the AAO East  / Est Executive are open for election for the 2013-2014 Term; current executive members are standing for the following positions:

• President- John Lund
• Vice- President- Vacant
• Treasurer- Theresa Sorel
• Secretary- Dalton Campbell (currently Acting Secretary)
• Member-at-large (Communications Officer)- Candace Vanskiver
• Member at Large-Vacant

Anyone wishing to serve as a member of the executive must make their intention known or be nominated by someone and accept this nomination either by contacting the Nominations and Elections Chairperson by e-mail on or before Wednesday 8 May 2013 at 5 pm, or by presenting themselves for election at the AAO East AGM on Thursday 9 May 2013 when the Nominations and Elections Chairperson requests a call from the floor.  Persons wishing to stand for election and are unable to be at the AGM may do so providing  they have made their intention known to the Nominations and Elections Chairperson in adherence with the stated deadline.  In the case where there is more than one person nominated for the same position, there will be a vote by the members in attendance at the AGM.  

A description of the duties and role of the executive is available upon request.   All nominations, intentions and inquiries concerning the 2013-2014 election, should be directed to the Nominations and Elections Chairperson:  Margaret Dixon at: mjdxn@yahoo.com.    

The AGM will take place on Thursday 9 May at the Canadian Museum of Civilization, Ottawa from 6:30-8:30pm.  Further details to follow.        

 

Dated:  9 April 2013

Thanks for A Successful Charity Trivia Night!

Hi AAO East/Est Chapter members,

We had a wonderfully successful Charity Trivia Night and I would like thank all who came out!  I would like to give a special nod to members of the ACA Board who dropped in to take part.  The ACA Board was meeting with its committee chairs for their Spring P&P.  We appreciate the local support and their good company.

I believe our final total for the evening was $260.00, which will go to the Ottawa Food Bank.

For those who attended and noticed the cramp conditions of the reserved room at the Georgetown, we shall be investigating new potential locations to accomodate our max number of 25 for our Trivia Nights.  Our goal is to keep the participation number at a manageable level so as not to get too complicated to organize and fun for all.

Look for our next Trivia Night in the fall.  But before then don't forget to come out for the AGM May 9th, Canadian Museum of Civilization, Salon des Cascades, 6:30pm - 8:30pm (AGM followed by tour).

Sincerely,
John D. Lund, President
AAO East/Est Chapter

Future of Archives Roundtable Recording Available

Hi Folks,

It has taken some time but we finally have available sound recordings from the roundtable on the future of archives in Canada, What We Have Lost: What We Stand to Lose that was hosted on the 16th of January. 

The recordings are available at www.johndlund.ca/roundtable.html. How the recordings play is dependent on your web browser and media software on your computer.  I find that google chrome plays more promptly than internet explorer.

If you have any questions please contact us at aaoeast@gmail.com

Please don't miss our post below about our Spring Social on March 22nd. 

John D. Lund, President
AAO East/Est

Join Us For A Spring Social and Story to Tell

Hello AAO East/Est Chapter members,

In celebration of the arrival of spring the AAO East/Est would like to invite you out for food, drink and the telling of tales.  What tales might you ask?  We are opening an invitation to anyone who wishes to relay a story or two about a recent acquisition, a gem within your holdings or an incidental note that sparked your imagination.

If you have an archival tale to tell, great or small, please rsvp at aaoeast@gmail.com by March 19th.  For those wishing to lend an ear to the evening’s festivities or simply share a drink with friends no rsvp is necessary.

If you are a college, university student or new professional come join us, network and learn about the archives field.

And there will even be a story to tell about this photo to the right.

Where: Royal Oak, 221 Echo Drive on the canal,

second floor room.

When: Friday, March 22nd, 6:00pm

Sincerely,

John D. Lund, Chair,
AAO East/Est Chapter

More Cuts at LAC

Hi Everyone,

My next post was going to be some photos from Heritage Day and I will get to those but the further cuts that have been announced for LAC is quite troubling.  With regards to LAC please see John Reid's post at http://anglo-celtic-connections.blogspot.ca/2013/02/drastic-cut-at-library-and-archives.html.

The rebranding exercise for CMC is not immune to job losses as restructuring occurs.  Recently 5 staff members have been provided notice that their contracts will not be renewed.  Though the museums were for the most part spared in 2012 this may not be the case in 2013.

John D. Lund, President
AAO East/Est

What We Have Lost: What We Stand to  Lose

The Future of Archives and Archivists in Canada

Wednesday January 16, 2013

7.00 PM

City of Ottawa Archives

Room 115

100 Tallwood Drive

Ottawa

Since the 1970s an archival system has been built up in Canada and now it is threatened by recent funding cuts and program decisions at the federal level. This panel will examine the future of archives and archivists in Canada in the light of the decisions Ottawa has taken.

Our Panelists will address the following topics

The effects of the disappearance of the  National Archival Development Program Patti Harper, Department Head, Archives and Research Collections, Carleton University

 

The new Library and Archives Canada: will it be able to serve its constituencies?  James L.  Turk, Executive Director, Canadian Association of University Teachers.

 

The new archivist: is digital and web all we need to know? Jim Burant, Adjunct professor (Art History) at Carleton University and former manager of Art and Photography Archives at Library and Archives Canada and Laurie Dougherty, Archivist of the Arnprior McNab/Braeside Archives

A question and answer period will follow the presentations.

Event sponsored by the Eastern Ontario Chapter Archives Association of Ontario.

For more information: John Smart jsmart@rogers.com

Christmas Past Comes Alive

ARCHIVES ASSOCIATION OF ONTARIO (AAO-East/Est)

EASTERN ONTARIO CHAPTER

PRESENTS

Christmas Past Comes Alive 

Wednesday December 5th, 2012, 7:00 pm to 9:00 pm

City of Ottawa Archives, Ottawa

100 Tallwood Drive (corner of Woodroffe Ave. and Tallwood Dr.)

 

The AAO Eastern Ontario Chapter is pleased to partner for a second year with the Ottawa Storytellers, and this year, it's for an evening of Christmas stories. Storytellers Leah Sander and Kim Kilpatrick will tell Christmas stories, based on personal memories or historical events, and share the process of constructing and telling a story.

Join us in exploring common interests between archives and storytelling.

Refreshments will be served. Hope to see you there!

City of Ottawa Archives

Ottawa, ON K2G 4R7

 

Our “Christmas Past Comes Alive”

Storytellers

 

Kim Kilpatrick

Kim is known for autobiographical material - humourous, entertaining, and engaging stories about living as a person who is blind, as well as folk tales and some historical material.

Kim has over ten years of experience as a storyteller and has performed regularly on the NAC fourth Stage since 2004, as well as at storytelling festivals in Ottawa, Toronto, Montreal, and Saint Mary’s. She is a MASC artist in schools and for seniors and also performs in cafes, pubs, museums, parks, and at story slams.

Leah Sander

Leah Sander has been an archivist at Library and Archives Canada since 2007. Her prior archival experience includes the Hudson’s Bay Company Archives, in Manitoba (2003-2007) and the National Archives of Scotland (2001-2002).

Being part of a family that communicated through stories, Leah has always been interested in storytelling. In fact, stories are what drew her to the archival profession. In 2007, she took a beginner’s storytelling workshop with Ottawa Storytellers and has been telling stories in the area ever since. Because of her professional interests, many of her stories are historical in nature, but she does enjoy a good folktale too.


How to get to the City of Ottawa Archives:

Taking the bus - the 95 bus stops on Woodruffe directly in front of the Archives.  The building is a yellow panelled building with dark grey/brown brick.  It has lots of big windows and out front is a sculpture of a metal house on long metal stilts in the middle of a tall grass garden.  Alternatively get off at Baseline station, it is about a ten minute walk.

For drivers, the City Archives is located in Nepean near Algonquin College, please see the google map below (100 Tallwood Drive):



View Larger Map
 

 

 

 

AAO East/Est Chapter

Hello AAO East/Est Chapter members!

The seasons have turned and fall is once again upon us.  Join us to celebrate the harvest of another year with food, drinks and good cheer!

If you are a college, university student or new professional come join us, network and learn about the archives field.

Where: Royal Oak, 221 Echo Drive on the canal, the side room (main floor).

When: Thursday, Oct 11, 7:00pm

Sincerely,

John D. Lund, Chair,

AAO East/Est Chapter

The AAO East/Est Chapter Executive would like to invite you to an exciting event being put on by the City of Ottawa Archives - "My Ottawa / Ma Ville, Yousuf Karsh."  The City of Ottawa Archives is presenting an exhibit of Yousuf Karsh original signed photographs from their holdings.

Opening reception: Friday, September 28, 5:30 - 7:30 p.m.
Vermissage: le vendredi 28 septembre de 17 h 30 à 19 h30.

Gallery 112 / Galerie 112, 100 Tallwood Drive / 100 prom, Tallwood.

Please also keep an eye out for an announcement shortly regarding our Fall Welcome Back Social for Chapter members and friends.

Come to the Canadian Conservation Institute for the AAO East / Est Annual General Meeting on Thursday 10 May 2012, 6:30-9pm

Reminder: Your RSVP is necessary as your name will be needed for the security guest list. Please RSVP online or send an e-mail to aaoeast@gmail.com by 8 May 2012.

Located at 1030 Innes Road at the corner of St. Laurent Boulevard, Ottawa, ON,  K1A 0M5

Doors open at 6:30pm for light refreshments and a chance to mingle.

There is ample parking, and the facility is wheelchair accessible.

This is a unique opportunity to visit this facility.  Canadian Conservation Institute preservation specialists are preparing a presentation specifically for this evening that is geared towards those interested in the preservation of archival and museum items.  As well you will learn about opportunities for continued professional development through the institute’s internship program and its many publications.  

For updates and further details including directions keep posted to this blog's home and events pages!

Exciting News from the AAO East/Est Executive

Thursday 10 May 2012 is an important date in the AAO East/Est calendar.

Please join us for our Annual General Meeting (AGM) which will take place at the Canadian Conservation Institute on Innes Road in Ottawa, Ontario from 6:30-9 pm.  This is a unique opportunity for our members to get the inside scoop on this important organization whose conservation research results in publications and products important to archives and museums in Canada.

Importantly, the following Chapter business will also be part of the AGM:

1)      Acceptance in principle of a constitution for AAO East/Est
A draft of the proposed constitution which reflects the current and future needs of the chapter is available upon request.  We are asking that members review this document prior to the AGM and send their written comments to the executive.  For a copy of this document please email the executive at aaoeaast@gmail.com .  We will be accepting comments on or before 8 May 2012.

2)      2012 Election for the Executive Offices for the Chapter
AAO East/Est is hereby giving notice that the nominations for its 2012 executive offices are now open.  We encourage anyone who has an interest in serving on the Chapter executive to contact the Nominations Chair, Margaret Dixon at mjdxn@yahoo.com   For a more detailed announcement,  please go to the Events Page on the Chapter`s blog at: http://www.aaoeast.blogspot.com

3)      Reports on the finances, activities and accomplishments of the Chapter’s during 2011-2012, as well as a proposed budget for 2012-2013. To be distributed. 

4)      Information on the 2013 AAO conference to be held in Ottawa

Light refreshments will be served.

Parking is available.
More details will follow closer to the date. 
Keep posted to our blog.

Save the Date -- AGM

Mark your calendars for Thursday May 10th, 2012.  This year we will be holding our Annual General Meeting at the Canadian Conservation Institute on Innes Rd. in Ottawa, ON.  The event will take place from 7-9 pm and will include a presentation from CCI staff and information about the 2013 AAO conference, which will be taking place in Ottawa.

Details to follow.  We look forward to seeing you there!

AAO East-Est participated in Heritage Day Celebrations

Hundreds of people attended the Heritage Day celebrations at Ottawa City Hall on Tuesday 21 February 2012.  This annual event is a unique opportunity to raise public awareness and interest in the activities and purposes of organizations dedicated to the preservation of heritage.  Among the participants were representatives of museums, historical societies, archives and preservation institutes.  And of course, the Archives Association of Ontario Eastern Chapter was there to represent its member archives and archival professionals. 
 



Margaret Dixon (President) wears a period
costume inspired by archival sources.



Brian Beaven (Past President) proudly
 wears the kilt of his Scottish ancestors. 

 

Theresa Sorel (Treasurer) has a bit of fun as she
greets the crowd in period dress.




Call for Documents

Our francophone colleagues in the group, Archives à voix haute des deux rives de l’Outaouais, host community events that showcase archival material in the French language preserved in the Ottawa-Gatineau area. Each event features archival documents that are contextualized to the audience around a common theme. 

Archives à voix haute des deux rives de l'Outaouis is looking to expand its pool of archival documents  (especially on the Ontario side) and to reach new audiences.  Check out the call for documents on the Community page for more information.

AAO 2013 Conference Planning Meeting on Wednesday 18 January 2012

Did you know that Ottawa has been selected as the site for the 2013 AAO Conference?  AAO-East Executive submitted a proposal that convinced the AAO Board that Ottawa was the place to be in 2013.   Now we need to figure out what needs to be done to get the show on the road!  To that end AAO-East is hosting an open meeting to discuss the planning and the logistics for organizing the conference.

When:                  Wednesday 18 January 2012, 6-7:30pm

Where:                 395 Wellington Street, Room 156, Ottawa, ON

Agenda:               Welcome and Introductions

Overview of Conference Planning from AAO Board perspective

Review of AAO-East proposal and feedback from AAO Board

Next Steps

This is the first meeting to be held for the purpose of planning the 2013 Conference since the announcement was made by the AAO Board in late 2011.  This will be an important meeting because we are trying to get an indication of the level of interest of AAO members and friends before we form committees, decide on venues, confirm the programme, etc.

This meeting is open to all those who have an interest in being involved in the planning and logistics for the 2013 Conference. 

Please see attached, the original 2013 Conference proposal submitted by the AAO-East Executive to the AAO Board.  If you have any difficulties in opening the attachment, please let us know.

Looking forward to seeing you on Wednesday!

AAO-East Executive